Greater Baltimore HIV Health Services Planning Council © 2008-2012, InterGroup Services, Inc.
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OAHS — Primary Medical Care (PMC) Scorecard Archive
OAHS — Primary Medical Care (PMC) — Counties Full Year Scorecard © 2008-2012, InterGroup Services, Inc.
FY Ranking County Set Aside Initial Allocation Reprogramming Total Allocation % of Set Aside Carryover Total Alloc.
2009 M1 $2,334,014 $636,652 $0 $636,652 27.28% $0 $636,652
Current Performance
Reporting Period Period 1 Period 2 Period 3 YTD FY09
Dates in Period 8/9-0/9 1/9-2/9 3/9-7/9 8/9-7/9
Months in Period 5 2 5 12
Expenditures Period 1 Period 2 Period 3 YTD FY09
Projected Dollars $265,272 $106,109 $265,272 $636,652
Percent 41.67% 16.67% 41.67% 100.00%
Actual Dollars $260,561 $105,514 $217,503 $583,578
Percent 40.93% 16.57% 34.16% 91.66%
Variance Dollars $-4,711 $-595 $-47,769 $-53,074
Percent -0.74% -0.09% -7.50% -8.34%
Clients Period 1 Period 2 Period 3 YTD FY09   Units Period 1 Period 2 Period 3 YTD FY09
Projected Clients 142 57 142 340 Projected Units 250 100 250 600
Percent 41.67% 16.67% 41.67% 100.00% Percent 41.67% 16.67% 41.67% 100.00%
Actual Clients 152 23 25 200 Actual Units 296 414 468 1,178
Percent 44.71% 6.76% 7.35% 58.82% Percent 49.33% 69.00% 78.00% 196.33%
Variance Clients 10 -34 -117 -140 Variance Units 46 314 218 578
Percent 3.04% -9.90% -34.31% -41.18% Percent 7.67% 52.33% 36.33% 96.33%
About Current Performance
  Grantee Comments Period   Questions to Consider
Fiscal: Within tolerance. 1 Fiscal: Within tolerance.
Program: One of the two contracts supports the provision of laboratory services, while the delivery of primary care is provided through another funding stream. OAHS is available in four of the six EMA counties (Anne Arundel, Baltimore, Carroll and Harford). Program: Where do residents of Queen Anne's and Howard counties receive primary medical care services? Are primary medical care doctors available at all sites listed? How are laboratory services included in the provision of primary medical care?
Fiscal: There are no vacancies within the category. Last year approximately $50,000 was reprogrammed out of the category, but the remaining dollars were completely spent. 2 Fiscal: This category is expending on target at the seven-month period.
Program: While there are two contracts in this category, one specifically supports the provision of laboratory services, while the delivery of primary care services is rendered through another funding stream. Program: If services are provided in four of six counties, how are other counties residents able to access services?
Fiscal: The category expended 91.66 percent of funds, leaving an 8.34 percent variance at year end. 3 Fiscal: One county program close and other funding streams utilized. Should funds have been removed earlier in the year and projections adjusted to reflect actual usage?
Program: Low client utilization caused by clients accessing the Primary Adult Care (PAC) Program. One county program closed which contributed to low client utilization in category; clients were transitioned to other EMA-wide programs. Program: What is being done to replace the services lost in one county? Were any clients lost during the transition? Are they being tracked?
* This is the difference between the current expenditures and where the current expenditures should be at this point in the year based upon the total allocation (plus carryover) and the assumption that expenditures are spread evenly over the year.


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Historical Performance © 2008-2012  InterGroup Services, Inc.    (ph) 410.662.7253
Funding/Fiscal
FY County Set Aside Allocat. to Category Allocat. + Reprogram. % of Set Aside Amount Spent $ Unspent
(No Carry.)
2009 $2,334,014   $636,652 $636,652 27.28% $583,578 $53,074
2008   $2,411,806 $811,749 $761,654 31.58% $753,672 $7,982
2007   $2,470,676 $775,071 $725,767 29.38% $662,577 $63,190
2006   $2,489,638 $716,767 $716,767 28.79% $684,898 $31,869
2005   $2,259,670 $592,937 $592,937 26.24% $588,916 $4,021
2004   $2,318,536 $595,120 $613,642 26.47% $611,090 $2,552
Clients
FY Project. Actual Vari. Cost Per
Client
Af.-Am.
Percent
WICY
Percent
2009 340 200 -140 $2,917 61.0% 40.0%
2008 436 366 -70 $2,059 65.0% 44.0%
2007 415 277 -138 $2,391 56.0% 41.0%
2006 405 381 -24 $1,797 61.0% 42.0%
2005 393 311 -82 $1,893 55.9% 38.9%
2004 778 420 -358 $1,454 48.1% 36.2%
Planning
Unmet Need
As of the last (2010) consumer survey 2 percent of the 791 respondents reporting a need for OAHS — Primary Medical Care (PMC) said they could not get it.
Clients survey year (FY 2009): 200
Est. percent of need met: 98%
Est. clients needing service: 204
Clients served (2009): 200
Est. clients not served (2009): 4
Cost per client (2009): $2,917
Cost to meet need:    $11,668 
Other Funding Streams
RW Part A Counties $636,652
(RW Part A EMA) $5,719,785
DHMH, Medical Assistance, AIDS HealthChoice Enrollment $67,194,472
DHMH, Medical Assistance, HIV HealthChoice Disabled Enrollment $16,612,000
DHMH, Medical Assistance, HIV HealthChoice FAC Enrollment $3,794,395
DHMH, Infectious Disease and Environmental Health Administration. $2,900,000
DHMH, Medical Assistance, HIV/AIDS Primary Adult Care (PAC) Enrollment $2,021,104
Baltimore City RW Part B $1,413,044
Total Health Care, Inc., Ryan White Title A HIV Emergency Relief Project Grants $1,113,985
Total Health Care, Inc., Ryan White Title A HIV Emergency Relief Project Grants. $1,017,362
Total Health Care, Inc., Ryan White C Grants to provide outpatient early intervention. $603,827
Total Health Care, Inc., Ryan White C Grants to provide outpatient early. $603,748
Represents two RW Part C-funded program (not an aggregate of all Part C programs for this service). $440,629
Total Health Care, Inc., Ryan White Title B HIV Care Formula Grants. $184,660
Total Health Care, Inc., Ryan White Title B HIV Care Formula Grants. $177,891
Baltimore Co. RW Part B $109,208



RW Part A Counties
Other Funding
Final Analysis
Unspent (including carryover/adjust.): $53,074
Performance Summary:
This category experienced the loss of one program in a county and underperformed in expenditures and utilization as a result.
Compared to Last Year:
This category experienced challenges in FY 2009 not seen in FY 2008. Significantly fewer clients were served this year and $53,074 unspent due largely to program closure in a county.
Unmet Need:
Which EMA jurisdictions were affected by the loss of provider? Will additional transportation dollars be needed to accommodate transition of clients to other EMA-wide programs?
Questions:
What is being done to replace services lost in county that experienced program closure? Should allocations be adjust for future fiscal year considering use of other funding stream?
Comments:
Projections for future fiscal year should be adjusted to reflect loss of a county program and increased use of other funding stream.
FY 2010 Info Rank: M1 County Set Aside: $2,355,903

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